.png)
What is a TC?
A Transaction Coordinator (TC) manages the administrative and compliance side of a real estate transaction from contract to close. While responsibilities may vary slightly by state and brokerage, a TC’s role is to ensure every deadline is met, every document is properly executed, and every party stays aligned—so agents can focus on clients and negotiations.
General TC Responsibilities Include:
-
Contract-to-Close File Management > Opening and maintaining the transaction file once a contract is accepted, ensuring all required documents are received, completed, and stored correctly.
-
Document Preparation & Review > Preparing standard transaction documents, reviewing for accuracy and completeness, and confirming proper signatures and dates (without providing legal advice).
-
Timeline & Deadline Tracking > Monitoring critical dates such as deposits, inspections, financing contingencies, appraisal deadlines, and closing dates to keep the transaction on track.
-
Communication & Coordination > Acting as a central point of contact between agents, clients, lenders, attorneys, title companies, inspectors, and other vendors to facilitate smooth communication.
-
Compliance Support > Ensuring the transaction meets brokerage and state compliance requirements and that files are audit-ready.
-
Inspection & Contingency Oversight > Coordinating inspections, tracking reports, and managing contingency timelines to avoid missed deadlines.
-
Closing Preparation > Confirming final documents, coordinating with closing parties, and ensuring everything is in place for a timely and successful closing.
Why Work With a Transaction Coordinator?
A TC reduces risk, saves time, and brings consistency to every transaction. By handling the details behind the scenes, a TC helps prevent costly errors, missed deadlines, and unnecessary stress—allowing agents to deliver a higher-level client experience.
“Ellie takes great care of my clients and makes me look good! She is an excellent communicator and has never missed a deadline for any of my deals. I can rest easy knowing she is assisting in getting the deal to closing..”
Tara Farley
Churchill Properties
